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Title
Text copied to clipboard!Senior Clinical Administrative Assistant
Description
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We are looking for a Senior Clinical Administrative Assistant who is highly organized, detail-oriented, and experienced in providing comprehensive administrative support within clinical healthcare environments. The ideal candidate will play a crucial role in ensuring smooth daily operations, facilitating effective communication among healthcare professionals, and maintaining accurate patient records and documentation. This position requires a proactive individual who can manage multiple tasks simultaneously, prioritize responsibilities effectively, and maintain confidentiality at all times.
As a Senior Clinical Administrative Assistant, you will be responsible for coordinating administrative activities, scheduling appointments, managing patient information, and supporting clinical staff in various administrative tasks. You will serve as a liaison between patients, healthcare providers, and administrative departments, ensuring clear and efficient communication. Your role will also involve preparing reports, maintaining databases, and assisting in the preparation of clinical documentation and correspondence.
The successful candidate will have excellent interpersonal and communication skills, enabling them to interact professionally with patients, families, healthcare providers, and administrative personnel. You will be expected to demonstrate strong organizational skills, attention to detail, and the ability to work independently as well as collaboratively within a team environment. Familiarity with medical terminology, healthcare regulations, and electronic health record systems is essential for this role.
In addition, you will be responsible for managing and maintaining office supplies, coordinating meetings and events, and assisting with special projects as needed. You will also be expected to handle sensitive information with discretion and professionalism, ensuring compliance with healthcare privacy regulations and organizational policies.
We value candidates who are committed to continuous improvement, possess a positive attitude, and demonstrate a willingness to learn and adapt to new technologies and processes. Your ability to problem-solve, manage time effectively, and maintain composure under pressure will be critical to your success in this role.
This position offers an excellent opportunity for professional growth and development within a dynamic healthcare environment. You will have the chance to work closely with experienced healthcare professionals, contribute to the delivery of high-quality patient care, and make a meaningful impact on the overall efficiency and effectiveness of clinical operations.
If you are passionate about healthcare administration, possess strong administrative skills, and thrive in a fast-paced clinical setting, we encourage you to apply for this exciting opportunity. Join our dedicated team and help us continue to provide exceptional care and support to our patients and healthcare providers.
Responsibilities
Text copied to clipboard!- Coordinate and manage clinical administrative tasks and activities.
- Schedule patient appointments and manage healthcare provider calendars.
- Maintain accurate patient records and documentation in electronic health record systems.
- Serve as a liaison between patients, healthcare providers, and administrative departments.
- Prepare clinical reports, correspondence, and documentation as required.
- Manage office supplies, coordinate meetings, and assist with special projects.
- Ensure compliance with healthcare privacy regulations and organizational policies.
- Provide administrative support to clinical staff and healthcare providers.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate or bachelor's degree preferred.
- Minimum of 3-5 years of administrative experience in a clinical healthcare setting.
- Proficiency in electronic health record systems and medical terminology.
- Excellent organizational, communication, and interpersonal skills.
- Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
- Strong attention to detail and ability to maintain confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and collaboratively within a team environment.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience working in a clinical administrative role?
- How do you prioritize tasks when managing multiple responsibilities simultaneously?
- What electronic health record systems have you used, and how proficient are you with them?
- How do you ensure confidentiality and compliance with healthcare privacy regulations?
- Can you provide an example of a challenging administrative situation you faced and how you resolved it?
